Pick a day of the week, any day -- maybe it's a Monday .... or a Friday -- maybe's it's a pre-set day every other week; maybe it's even a portion of weekend day. But, find a day that you can consistently dedicate to "adminstrative matters" and focus your time THAT DAY on those matters. Administrative matters might include:
- Processing your paper mail inbox
- Clearing your desk of accumulated files, papers and notes
- Planning your week and updating your plan for the month or quarter
- Handling employee-related paperwork
- Summarizing your expenses and submitting expense reports
- Reviewing and updating your master project list or master to do list
- Catching up on your reading -- professional journals, business-related magazines, blog sites, etc.
- Writing thank you notes and sending out birthday cards for contacts who have birthdays the following week
- Etc., etc.
Avoid scheduling client phone calls and appointments on your Administrative day. Pick a day that doesn't typically have mandated meetings that you're required to attend.
What day do YOU have set aside for administrative matters? Don't let the "clutter" and paperwork pile up -- it'll drain your energy and be a source of distraction for you.
Give yourself the "gift" of an administrative day --